CORPORATE SOCIAL RESPONSIBILITY POLICY
('CSR POLICY' OR ‘POLICY')
(Revised effective 1st April 2019)
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1. TITLE AND APPLICABILITYSamsung India Electronics Private Limited ("Samsung" or "Company") has prepared the CSR Policy ("Policy") in alignment with its objective, principles and values, delineating its responsibility as a socially and environmentally responsible corporate citizen. The Policy lays down the principles and mechanisms for undertaking various programs in accordance with the requirements provided under Section 135 of The Companies Act 2013, read with Schedule VII to the Companies Act 2013 and The Companies (Corporate Social Responsibility Policy) Rules, 2014 (together referred as "Legal Provisions") and in line with the subsequent amendments released therein by the Ministry of Corporate Affairs till 31 March 2019 and in future henceforth. The Policy shall apply to all the CSR projects, programs and activities undertaken by the Company at various locations in India for the benefit of diverse sections of the society.
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2. APPROVAL OF CSR POLICYThe Board of the Directors of the Company ("Board") has approved this Policy, formulated by the CSR Committee, after taking into account the recommendations by the CSR Committee. The Board may amend the Policy as may be required from time to time, basis the recommendations of the CSR Committee. Any or all provisions of this Policy are subject to the applicable provisions of the Companies Act, 2013 and any subsequent amendments thereof made from time to time.
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3. MISSION STATEMENTSince its operations in India, Samsung has placed great importance to being a responsible corporate citizen in the communities it operates. Under the Company's CSR mission of "Enabling People", Samsung aims to help people fulfil their true potential, through its various corporate CSR programs. Samsung has made conscious efforts to ensure that interventions are need based, community oriented, sustainable and impact headline human development indicators favourably while simultaneously being aligned with its core competencies as a global leading technology company.
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4. CSR FOCUS AREASSamsung expects to make interventions and investments for improving the quality of life of the people by focusing on the social causes. The specific programs/activities under these focus areas will be finalised during each year and submitted for approval of the Board. The on-going CSR Programs of the Company with their execution modalities and implementation schedules is appended below as Annexure A to this Policy. Samsung may take up other projects, programs or activities relating to entries as per Schedule VII of the Companies Act as it may consider appropriate from time to time, which may include but not be limited to the following areas.
• Promoting health care including preventive health care, sanitation, making safe drinking water available, aids and appliances for differently-abled persons.
• Promoting education, including special education and employment enhancing vocation skills especially among children, women, elderly and the differently abled and livelihood enhancement projects.
• Promotion of gender equality and geriatrics, and measures for reducing social inequity.
• Ensuring environmental sustainability, ecological balance, protection of flora and fauna, animal, welfare, agroforestry, conservation of natural resources and maintaining quality of soil, air and water.
• Protection of national heritage, art and culture including restoration of buildings and sites of historical importance and works of art; setting up public libraries; promotion and development of traditional art and handicrafts.
• Measures for the benefits of armed force veterans, war widows and their families.
• Training to promote rural sports, nationally recognized sports, Paralympic sports and Olympic sports.
• Contribution to the Prime Minister’s national relief fund or any other fund set up by the central govt. for socio economic development and relief and welfare of the schedule caste, tribes, other backward classes, minorities and women.
• Contributions or funds provided to technology incubators located within academic institutions which are approved by the Central Government.
• Rural development & infrastructure projects.
• Urban slum improvement & development.
• Disaster relief(s) and rehabilitation support.
Subject to the Legal Provisions, Board shall have the discretion to take a call on whether any activity falls within the entries above and in Schedule VII and its decision shall be final. Company shall give preference to the local areas and areas around it where it operates, for spending the amount earmarked for CSR activities.
Activities excluded from purview of Samsung's CSR expenditure:
• Activities which are exclusively for the benefit of employees of the company or their family members.
• Activities undertaken in pursuance of normal course of business of the Company.
• Direct or indirect contribution to political parties.
• Expenditure on item/s not in conformity with Schedule VII of the Companies Act 2013, as amended.
• One-off events.
• Expenses incurred for the fulfilment of any obligations/compliance under any Act/Statute. -
5. IMPLEMENTATION• Focus of CSR activities of Samsung will be across India but needs of catchment areas near Samsung offices / manufacturing locations will be given preference. Beneficiary groups will include women, children, youth, elderly, and/or differently abled persons. Samsung will choose to undertake need assessments as and when it deems necessary.
• Samsung expects to spend through a combination of financial grants, technology, in-kind program contributions, and other activities which may include employee volunteering and expertise sharing.
• Technology and in-kind program contribution may include donations of products (including hardware and software), with considerations for COGS based pricing and materiality thresholds to be borne in mind. Samsung may enter into partnerships with the government, business partners and communities to scale, sustain and create multiplier effect of its social and environment projects over the long term.
• The time period/ duration over which a particular project or program will be spread, will depend on its nature, extent of coverage and the intended impact of the program.
• The mode of implementation of CSR programs will include a combination of direct implementation and partnership with government institutions, training institutes, not for profit organizations, etc. Samsung will select its activity partners after appropriate due diligence.
• Samsung may use the services of internal teams, expert agencies, consultancy firms etc., wherever required for carrying out base line surveys, guidance on project design and implementation, due diligence of implementation partners, impact assessment surveys etc.
• Samsung will encourage its employees for volunteering in community services as part of broader corporate citizenship mandate, but excluding any time monetisation of such an initiative. -
6. CSR BUDGET• Samsung has undertaken to spend at least two (02) per cent of the average net profit made during the three (03) immediately preceding financial years on specific CSR projects and programs. If the company fails to spend the amount, reasons for not spending to be specified in the Annual Report.
• The computation of average net profits will be carried out in accordance with the provisions of Section 198 of the Companies Act, 2013.
• The unutilized CSR budget from the two (02) per cent of the average net profit, if any, may be put back into CSR activities of the succeeding year as decided by the Board and CSR committee in accordance with the Companies Act, 2013, as amended.
• The Board of Directors shall make disclosures in the Annual Report as per clause (o) of sub-section (3) of section 134 including particulars specified in annexures to the CSR Rules.
• Surplus arising out of CSR project, program or activities shall not form part of the business profits of Company instead the same will be further spent for CSR purposes only. -
7. CSR GOVERNANCE STRUCTURECSR Committee shall be periodically review, monitor and update the Board about the CSR projects/ programs and the CSR Expenditure. The Board shall ensure that the activities as are included in this Policy are undertaken by the Company.
The CSR Committee shall –
• Formulate the CSR Policy and seek approval from the Board of Directors of the Company. Review the Policy on a yearly basis and make necessary changes from time to time, as required.
• Formulate and share the CSR action plan with budget for the year with the Board of Directors and seek approval. Implement the activitieseither through the Implementation Partner or directly through its own team.
• Spend the allocated amount on CSR activities once approved by the Board of Directors and create a transparent monitoring mechanism of CSR initiatives.
• Update project-wise Status and Submit periodic reports to the Board for the activities undertaken.
• Hold regular meetings and have their decisions approved/ratified by the Board from time to time.
The CSR team comprising of members from the Corporate Office as well as its subsidiaries will facilitate effective implementation of Samsung's CSR programs across sectors and regions. -
8. MONITORING AND REPORTING FRAMEWORKSamsung shall institute a monitoring mechanism for its CSR programs ensure that each CSR program has:
• Targets, time lines and measureable parameters, wherever possible.
• A reporting framework that is aligned with the requirements of the Legal Provisions.
• All projects undertaken by Samsung shall be monitored on a regular basis by the CSR Committee and report to the Board on progress and action plan, from time to time.
A CSR Team comprising of employees of the Company for fulfilling its CSR obligations, will be set up to ensure effective implementation and monitoring of the projects. The CSR Team will submit periodic reports to the CSR Committee on the progress of the various projects approved by the CSR Committee and entrusted to it for implementation and monitoring. -
9. COMPLIANCE REQUIREMENTSIn compliance with the Legal Provisions, the Company discloses the contents of this Policy in its Annual Report and also place it on the Company's website as per the particulars specified.
ANNEXURE – A (an illustrative description of activities and not an exhaustive one)
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